About The Role
Based in Sunnyvale, CA, we are a pre-IPO, AI-native company seeking to hire our first in-house Senior Manager, Stock Administration. We are looking for a seasoned professional who will manage all aspects of our global stock plans and prepare us for the next stage of our company’s growth. This role will report to the VP, Corporate and Employment Legal.
Responsibilities
- Administer our global equity programs, including the processing of all awards, grants, exercises, cancellations and the issuance of all new grants.
- Maintain the equity administration database and assist other internal users, as needed.
- Manage and reconcile the Cap Table.
- Interact and work closely with accounting, payroll, HR, tax, legal, brokers, transfer agents and other departments/vendors, as needed.
- IPO preparation, including equity-related projects for public SEC filings such as 10-Ks, 10-Qs, proxy statements, Section 16 reports, etc.
- Prepare monthly expense analysis/forecasting to assist FP&A and accounting teams with stock-based compensation.
- Work with payroll to maintain current and accurate income and tax files • Create and conduct employee education programs.
- Document all equity-related procedures and maintain SOX compliance.
- Stay current on all stock plan U.S. and international regulatory requirements.
- Provide reports to management and other departments, as requested.
- Support and respond to requests from external auditors.
Skills & Qualifications
- Minimum 10 years of equity administration experience.
- Previous experience administering a privately held equity plan.
- Prior IPO experience is desirable.
- Previous global stock administration experience.
- Strong understanding of U.S. GAAP accounting and relevant SEC regulations and extensive knowledge of stock administration.
- A true leader, focused on continuous process improvement.
- Detail-oriented and organized.
- Excellent interpersonal and communication skills.
- CEP designation preferred.
